Comply with SEPA standards

SEPA (Single Euro Payment Area) is a set of operational tools that all users can use to have harmonized, simplified and reliable payment instruments in order to carry out their national and cross-border transactions in the SEPA* zone.

Pursuant to the applicable law (European regulation of 14 March 2012), your company must change to the new SEPA funds transfer and direct debit format no later than 1 February 2014, date when the national funds transfers and direct debits will disappear.

Consequently, it is important to adapt your operation sooner to avoid:

  • Having to modify your information and payment systems in a rush
  • Having your payment facilities blocked if they are not up to the SEPA standard in the days after 1 February 2014.

* The SEPA zone includes the 27 member states of the European Union plus Iceland, Liechtenstein, Norway and Switzerland (who constitute with the European Union the European Economic Area) and Monaco.

 

Your Stakes / Issues

Prepare your SEPA migration as soon as possible so you can:

  • take your time to adapt your company to these new payment facilities
  • avoid having to rush the transition to the new standards because you started at the last minute
  • inform your third parties now (customers, suppliers, employees, banks, etc.)
  • anticipate and measure the impacts for your company (change in banking protocol, file formats and bank account ID




Migrate your SAP system to the mandatory SEPA standards, which involves:

  • upgrading your system if necessary (only some versions of SAP support the new SEPA standards)
  • configuring your system so it can generate files in the XML ISO 20022 format
  • updating your databases:
  • enriching the bank repository with mandatory SWIFT codes
  • specifying the IBAN codes in the customer, supplier and employee BICs
  • updating authorized payment modes for all of your third parties located in the SEPA zone
 

OUR SOLUTION

CODiLOG proposes its “All SEPA” offer to install the necessary updates in your SAP system to bring it up to SEPA standards, so you are quickly operational with your banks.
 
“All SEPA” is a package offer that can be adapted to your needs, with a fixed commitment.

All SEPA: Standard Package All SEPA: possible options
The package includes the following 6 services:
  • configuration of your system with the new payment modes
  • update of your SAP databases
  • 3 runs in 3 environments (development, acceptance and production)
  • tests with 1 bank
  • training for your payables and cash management accounting teams
  • SEPA installation documentation
Prerequisites:
  • the SAP version must be at the right package level
  • several items must be available to implement All SEPA
    • access to one of your sites for the consultants or a secure remote connection (VPN)
    • a workstation with Excel and the ability to load files with a USB key
    • a SAP user code in your development, acceptance and production environments with a profile that can use the following transactions: FI02, FI03, FK02, FK03, XK02, XK03, FD02, FD03, XD02, XD03, PA30, SE16, LSMW, F110 and SE38
- Startup assistance
5 days of support
€3500
(VAT excl.)
- BIC request letter in your name
drafting, editing, enveloping and stamping
(cost per tranche of 500 letters)
€900
(VAT excl.)
- Process third party returns and update your system
(cost per tranche of 500 returns)
€2100
(VAT excl.)
- Follow-up letter in your name
drafting, editing, enveloping and stamping (cost per tranche of 500 follow-up letters)
€1000
(VAT excl.)
Prerequisites:
  • sufficient letterhead
  • letterhead envelopes if you don’t want the mailing to be done in plain envelopes
  • the name and signature of the signatory of the letter in your name
  • a generic email address of the type bic@company.com re-routed to an address that we will give you
 
Package offer of €9000 VAT excl.
Execution per additional environment: +€1000 VAT excl.
Tests with an additional bank +€500 VAT excl.
   
 

METHODOLOGIES AND TOOLS

For a fast and optimized implementation, “All SEPA” offers you a ready-to-use kit with:

  • the load data for SWIFT codes based on a repository of 170,000 bank codes for all of Europe
  • the automatic generation of IBANs
  • the updated payment modes for all of your customers, suppliers and employees
  • the identification of all of your third parties for whom the SWIFT code would be missing or the IBAN not generated